By Lim Say Ping
Leave benefits for new parents in Singapore have improved drastically from several years ago where companies only provided the minimum amount of paid maternity leave with none for fathers as stipulated by policies from MOM. Back then as compared to countries like USA where there were no national policies that provided paid leave for new parents, Singapore was already considered pro-family in its leave policies. However, in the recent years, European countries have begun to implement much more pro-family policies in the belief it will help the employees and help to solve the national problem of low birth rate. Being in the same spot, Singapore’s government has also changed policy over the years to provide better leave benefits for new parents such as childcare leave, extended maternity leave and the latest 2-week mandatory paternal leave that will be effective from 1 January 2017.
To summarize it, the three main reasons for the changes are that:
With the number of evolving government mandated leave policies set to continue increasing soon, it is vital that companies have a robust HRMS with a good Human Resource information (HRi) and a integrated leave management system and payroll system to manage these changes easily. Additionally, these systems must be flexible enough to not only manage present policies but also accommodate future changes. Lastly, with the increase in parental leave packages, companies may need to allow for more flexible working arrangements such as tele-commuting i.e. work from home or anywhere. Besides ensuring that the IT infrastructure of your company is secure and configurable, it also falls upon the HR department to put in place a robust HR process and policy that is supported by an integrated and secure HRMS and Talent Management System.
What about the impact on the companies that are to implement these policies.
Some of the challenges and possible solutions are:Especially with SMEs that have less resources, HR expertise and process to manage the increase number of compulsory leaves, the challenge is not only about the financial burden which is already partly assisted by government funding, but more importantly the lack of competent manpower to “stand-in” during the period that staff is absent. It is likely that the stand-in staff does not have the adequate competencies and knowledge of the job that he/she is doing.
In this case, some possible solution which requires planning and investments are:
There are government funded programs that provide grants and access to consultants that can implement most of the suggested steps with the exception of a robust and satisfactory manpower back up plan. However, SMEs should be open to work with manpower agencies to hire part time staff or use job portals to source for free-lance workers. To optimize these external resources, the above-mentioned business processes and information systems will be necessary.
While the issues facing smaller SMEs are also applicable to larger SMEs or MNCs, its impact is not as big on the ground level as larger companies typically have more resources to implement the mentioned solutions. However, they still face the big challenge of finding back up staff or implementing an adept succession plan that will ensure business continuity. Thus, there is a vital need to implement a rigorous talent management plan to ensure that the succession planning and learning management plan will go a long way. Also, with younger talents placing a heavier emphasis on company benefits, companies are looking to further improve on the present government parental policy as a tool to attract and retain these staff.
However, the top management must decide if this will work for them in the long run. This is can be a form of expense or investment for the company’s workforce, depending how the management team views it. If the management team give the go-ahead, the company’s HR processes and information system will have to be rolled out to support the program effectively. This will improve the productivity of HR department and enhance the credibility of the program.
The characteristics of the necessary HR programs and information system such as leave management software are:
In summary, we should expect to see more changes in parental leave, employees benefit especially for new parents. And to support these changing, strong HR processes and a good integrated HRMS should be in place to manage the constant changes.
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