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Essential HR Functions and HRMS features

HRMS or human resource management systems are one of the most invaluable tools in an HR professional’s inventory. In the past, most if not all HR functions were done manually, but now with the development of HRMS, this is no longer the case.

Instead, HR professionals can count on a large degree of automation for different HR functions in their work. Thus allowing for them to focus their efforts on more value-added tasks.

While at a glance, coming to terms with HRMS may seem intimidating, this is actually far from the case. 

Modern HRM systems such as IQ Dynamics are specially designed to be user-friendly and easily integrated with existing HR setups, making it a worthwhile investment for any business.

So with that in mind, let’s take a look at the essentials of a good HRMS and the HR functions required.

Support for employee information management using HR functions

From managing employee records to handling claims, it should come as no surprise when we say that data management is a major part of any HR professional’s role.

This is why it’s important to identify these key features when you’re shopping around for an HRM system.

1. Centralized Employee Recruitment

Employee recruitment known as application tracking is one of the most important aspects of HR management, but it can also be one of the most time-consuming. 

With the right HRMS, all of this becomes a non-issue. Rather than spreading out hiring functions over several departments, your HRM software should instead work towards simplifying employee recruitment.

This means:

  • Giving hiring managers and HR professionals a common platform to work on
  • Providing quick access to staffing requirements in a single dashboard
  • Allowing for interface with external recruiters

2. Automated employee attendance management

Tracking and monitoring employee attendance is another vital HR function that desperately needs to be updated.

In the past, staff attendance and overtime were typically tracked by manually checking employee time cards. Not only is this time-consuming but it’s also inaccurate and can lead to payroll mistakes and pointless delays.

This is why many businesses have opted to invest in an HRM system that automatically manages and tracks employee attendance.

Thus freeing up HR professionals for more value-added tasks while also ensuring that the business remains compliant with all government HR requirements.

3. Cloud-based data storage

Investing in a cloud-based data storage solution may be one of the best decisions a business owner can make.

With a cloud-based system, sensitive information can be safely stored off-site on a series of servers. This provides an additional layer of protection and ensures that backups are always available.

Besides that, switching to a cloud-based system is proven to be significantly more cost-efficient as storage and maintenance costs are essentially outsourced to a third-party vendor.

Although such storage should be of importance when it comes to security level, we should always take note of the uptime service level agreement and the capacity that such hosting is ISO compliant.

HR functions

General HRM features

1. Support for BCP protocols

From an operational standpoint, HR professionals have a huge responsibility to their employees – namely in the areas of payroll and benefits management

This is why it’s crucial that organizations have BCP protocols in place to ensure the continuity of business operations under all circumstances.

With a cloud-based HRM system, HR professionals will be able to work remotely and perform their functions over the Internet. 

And as can be seen, by the ongoing struggle with COVID, it is likely that telecommuting and work from home arrangements will be here for the foreseeable future. Thus making it all the more important for organizations to make use of cloud-based HRM systems.

2. Employee engagement

Time and time again, studies have shown that engaged employees are more motivated and productive around the workplace.

All of this goes to show that employee engagement is one area in which business owners need to be concerned with. 

From streamlined employee onboarding to better workplace transparency, the benefits of investing in a solid HRM system should never be underestimated.

When you’re on the lookout for a new HRMS, look for features that enhance the employee experience. These include features like self-service solutions and transparent employee assessment plans.

In the long run, you’ll be surprised to see how much of a difference all of this makes when it comes to employee engagement.

3. Effective reporting

Having access to accurate, up-to-date information is an essential part of the decision-making process. 

A decent HRMS should collate, process, and present all of this data in a single usable form. IQDynamics’s HRM system takes things a step further by allowing users to customize reports and export data for further analysis.

This ensures that HR professionals will be armed with every HR function they might need to make the right decisions.


So, if you’re in the market for a top-tier HRM system, why not check out IQDynamics’s range of solutions? From remote working arrangements to employee talent management, we’ve got you covered.

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