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4 ways for organizations to successfully implement AI based HRMS

AI based HRMS

Plenty has been said over the past few years about the role that AI plays in HR Management. From fully automated processes to better candidate hiring, AI-based HRMS is set to revolutionize the workplace as we know it.


However, despite the fact that many organizational leaders are keen on the implementation of AI-based HRMS technology, the question that needs to be asked is this; are organizations ready for such a drastic shift?


Leaders will need to ask themselves if members of their organizations are able to cope with the change. Along with this, it needs to be determined if employees possess the suitable suite of skills to fully utilize this new technology.


Failing to take into account these factors is one of the main reasons why many projects have failed to be successfully implemented. Recognizing the challenges faced by HR professionals and managers alike, IQDynamics now takes a look at how AI-based HRMS technologies can be successfully implemented in your organization.


Setting clear objectives 

When starting a new project, it is vital that the objectives are clear to all parties involved. This ensures that the project remains focused and on target at all times. It is vital that HR professionals, leaders, and employees work together to identify key issues faced and how AI-based HRMS technology is able to provide a solution.


By obtaining the required feedback from essential stakeholders, potential problems and bugs can quickly be determined and ironed out for further action. This is also especially important to avoid a situation where the system is incompatible with the situation on the ground.


Due to technological limitations, AI-based HRMS technology should not be regarded as a one-size-fits-all solution for any outstanding issues. Instead, it needs to be regarded as a specialist tool that is tailor-made to operate within a limited set of parameters.


For example, AI-based HRMS technology is being used successfully in various organizations to screen candidate resumes. Where in the past, hiring managers were expected to process, shortlist, and make contact with thousands of applicants daily, AI technology has changed all of that. With automation, candidate sourcing is more accurate and totally free of bias while also being significantly more efficient.


Provide realistic deadlines

While nobody likes deadlines, they are essential for the timely execution of a project. However, care has to be exercised when setting deadlines. Unrealistic deadlines can demoralize an entire team and sink a project before it has even taken off.


Thus, when setting up deadlines, it’s best to obtain input from the entire team. Software vendors, HR professionals, and even managers need to weigh in on the expected launch date for your organization’s project.


Factors such as employee training, troubleshooting, and unexpected delays must be taken into account. This can be done by breaking down the project launch into several segments. By taking a look into the individual components of the project, it becomes much easier to set a realistic deadline.


Educating organization members on the potential of AI

While AI-based HRMS technology has the potential to significantly cut down on laborious and menial tasks performed by HR professionals, this will naturally lead to some fear of redundancy i.e. a situation where an employee’s skills become outmoded and irrelevant.


Consequently, this will lead to some pushback from certain groups within the organization citing fears that their jobs may be in jeopardy. This could not be further from the truth as AI technology presents HR professionals with an opportunity to reinvent and upgrade their skill sets.


As a leader within your organization, it is essential that stakeholders recognize AI implementation as the dawn of a new age, not the end of a current one. Prior to the introduction of AI into the organization, employees should be briefed on the scope of new opportunities available to them. 


Providing adequate training

From a study conducted by Ernst & Young, it was determined that the talent gap is one of the barriers to the integration of AI technology with HR. The relatively new nature of AI technology means that there is a shortage of adequately trained individuals.


As a result, even when AI-based HRMS technology has been successfully implemented in an organization, it can still find itself falling short in terms of able individuals. Hence, this is why it is especially important that the organization identifies and trains a selected group of individuals who will be pioneering the project.


From here, they will be able to provide training and assistance to their colleagues with time. While the initial costs of training and implementation may be steep, the benefits of having a significantly leaner HR operation cannot be understated.


With careful planning and execution, it is quite possible for AI-based HRMS technology to be successfully implemented within any organization. At IQ Dynamics, we are constantly looking towards the future with our comprehensive suite of HRMS and IT solutions. Contact us here today for more information!


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