Benefits of Hosting your HRIS on the Cloud

Best Cloud HRIS System Singapore

By Lim Say Ping for iqDynamics

Cloud based HRIS (Human Resource information system) has been a well accepted offering in the market place for the better half of this decade. On a literal basis, the term refers to software as service (SaaS) for HRIS, however, there are more benefits to using cloud based HRIS if you purchase the HRIS application and host it with the right software provider.

The Singapore government provides incentives encourage organization to automate time-consuming human resource management processes as well as implementing tools to assist in the strategic decision making process at management level. While these incentives are valid for Cloud Based and on-premise systems (One-time purchase of application software and host it internally typically) the financial incentive may prove to be more beneficial if one chooses one-time purchase of application software and host it with software provider to get all the benefits of SaaS at the same time.

Here are a list of benefits of adopting a cloud based HRIS (SaaS):

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  • Cloud-based HRIS requires lower upfront hardware and software investment, hence can be adopted much faster than a on premise system while costing significantly less.
  • Gain better control of security and accessibility into your HRIS to prevent unauthorized access of sensitive data by internal staff.
  • With a Cloud Based HRIS, easily conduct regular backups of your critical HR data to enhance your protection against data disasters.
    iqDynamics HRiQ Cloud Hosting Singapore
  • Certain HRIS Software providers might also provide an additional option of integrating disaster recovery services into your package to strengthen your business continuity plan.
  • Infrastructure Security: The application is normally hosted with a highly secure and well managed data center with good security management and certification e.g. ISO27001.
  • Be it that the organization is a SME,MNC or Global conglomerate, adopting a cloud-based HRIS will be advantageous as it requires no capital expense.
  • Application Security: This depends on the HRIS SaaS provider and it is crucial that the applications are coded and maintained in robust and secure way to prevent and protect against intruders and hackers.

  • Regular patching of system software and good security practices to protect the application and systems against hacker or ransomware.
  • Lessen your vulnerability to Personal Data protection and confidentiality clause with sensitive data secure in the cloud.
  • Term commitment: one can change or stop using and paying should there be a change in business environment.

Overall, organizations that have adopted a cloud based HRIS (purchase of the HRIS application software outright and host it with the application provider for a reasonable fee) should enjoy majority of the above mentioned benefits.

 

Some of the additional long term benefits are:

  • The overall cost of using the hosted HRIS will be lower if it is used longer than 3 years.
  • The upfront government incentive to automate as of now should be larger than Cloud Based based HRIS.
  • The cost of hosting is normally lower than if you maintain the HRIS internally as it is normally a shared but secure and confidential environment. i.e. you share cost of hardware, system software and IT operation costs.
  • The software is a perpetual license and one can add in customization that a HRIS SaaS provider may be reluctant to do for you. SaaS, as it implies, is normally a standardized version for all customers and offers little room for customization. The HRIS vendor that provide hosting normally provide a separate DB to ensure confidentiality as well as accommodating unique HR requirements that you may have for your organizations.
  • Flexibility of moving the HRIS and data in-house or to some other cloud hosting environment for whatever business reasons.

The sole disadvantage of hosting of purchased HRIS will be upfront cost of application software that is considered as capital expenditure by some organizations. However, it is partially offset by current generous government incentives for purchasing HRIS to automate.

In summary, cloud based HRIS has come a long way and it is widely accepted. It is particularly suitable for SME and large MNC with local branches or subsidiaries that do not have resources to maintain a secure environment. The recommendation is to examine the benefits for both SaaS and Hosted HRIS and check that your application service provider put in place good practices and processes to ensure you continue to get the benefits. E.g. you should use the above points as a checklist and get the provider to show proof that the processes are in place in delivering the SaaS HRIS or hosted HRIS.  You will then be able to get the maximum benefits of a cloud HRIS.

If you are interested in adopting a cloud-based HRIS and would like to find out more about iqDynamics HRiQ HRIS System, please click here.

Our HRiQ HRIS system is available for both Cloud Based and on premise models with the convenient option of hosting your HR data with us if you do not have the resources or manpower expertise to do so.

With over 23 years of experience in the industry, HRiQ is a provider of HRMS and Talent Management systems to over 200 customers in the APAC region. From SMEs to MNCs, we ensure you get localized support whenever you need it.

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